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Transportation Coordinator

If interested in applying for the Transportation Coordinator position, please click on the “Apply Online” link on the previous page (Careers page).  You may also stop in to fill out a physical application during our normal business hours: Monday – Friday, 8 am – 4:30 pm.

This position is full time and eligible for benefits.  Benefits include, but are not limited to health insurance, dental insurance, paid time off, and 401k with employer match.

Department: Safety Originated: 12/31/2009
Reports To: Director of Quality and Compliance Revised: 07/25/2022
Positions Supervised: Shuttle/Van Drivers Reviewed:
Grade/Level: FLSA Status: Non-exempt

JOB SUMMARY

Under the direction of the Director of Quality and Compliance assist with planning, establishing, implementing, and maintaining all transportation routes. Responsible for developing, monitoring, coordinating, and implementing the ORC Driving schedule between shuttle bus drivers and deliveries. The position has lead responsibilities over the Transportation team and its drivers. Other responsibilities include developing and presenting alternative transportation education programs to staff. Must be able to drive bus/van and carry out safe driving practices. Must pass MN DHS and MVR background study and obtain DOT medical card and driver’s license. .

CORE ACCOUNTABILITIES

  1. TRANSPORTATION COMPLIANCE (25%) – All activities should follow government regulations and laws including, but not limited to CARF, MNDOT, and licensing (245D). Communicate all regulations to all departments through training, safety programs, and signs

 

  1. COMMUNICATION (20%) – Act as a liaison between clients, other staff, and supervisor. Communicate effectively with all levels of Winona ORC through written and oral communication to ensure that all safety policies, procedures, and standards are understood. Communicate in a manner that protects and ensures client confidentiality. Attend departmental meetings and other meetings as required. Supervising and overseeing drivers within a team that need scheduling, and management of transportation communicated to on a weekly basis.

 

  1. ADMINISTRATION (25%) – Ensure that all manuals and safety policies are updated. Analyze accident data and recommend proactive solutions to reduce the frequency and severity of accidents. Conduct periodic surveys and inspections to ensure that all employees, equipment, and materials comply with Winona ORC’s and government standards. Ensure that all activities and operations are carried out in compliance with all regulatory agencies and with Winona ORC’s mission, vision, goals, and policies. Maintain schedule for shuttle drivers in an efficient and effective manner.   Conduct performance reviews on positions supervised. Maintain time records for positions supervised.

 

  1. SUPERVISING AND OVERSEEING DRIVERS (25%) – Transportation Coordinator will be in charge of scheduling and approving time off requests, training new hires (within Transportation), ensuring that all Transportation Staff are up to date on Trainings with the Human Resources Director.

 

MEASURES OF SUCCESS/STANDARDS

  1. SAFETY TRAINING – Employees maintain safe work practices and comply with all regulations by using methods taught during safety programs and training. Government and Winona ORC’s safety regulations are understood by all employees. Employees know how to report any safety hazard or injury.

 

  1. COMPLIANCE – All activities are in compliance with government regulations and laws including, OSHA, DOT, NFPA, and MNOSHA. All regulations are known throughout all departments.

 

  1. COMMUNICATION – Effective communication is maintained with clients, staff members, and supervisor. All levels of Winona ORC are knowledgeable of policies, procedures, and standards to create a safe work environment. Client confidentiality is maintained. Attendance requirements for all departmental meetings and other necessary meetings are met; absences need prior approval.

 

  1. ADMINISTRATION– All manuals and safety policies are accurate and updated. Accurate and updated records of workplace injuries and workers compensation claims are maintained. Accident data is analyzed and solutions for safety hazards are carried out. Safety inspections are conducted frequently. Activities and operations are carried out in compliance with all regulatory agencies and with Winona ORC’s mission, vision, policies, and goals.

 

Mandatory Training Requirements: Special Transportation Services Certification
Driver’s License up to date         License Expiration Defensive Driving/Abuse

Prevention (DD/AP)

Initial Training-8 hours

Refresher Course – Every 3 yrs

Winona ORC safety Training                Annually
Drivers Violation Report                Annually
CPR Training               Every 2 years Passenger Assistance

Training (PAT)

Initial Training-8 hours

Refresher Course – Every 3 yrs

Safety Rules for Transportation                Annually
Medical Certificate  2 years/date on certificate
Background Check             Every year
First Aid Training             Every 2 years

KNOWLEDGE, SKILLS, & ABILITIES

 

Education: ·      Minimum of High School Diploma or equivalent
Experience: ·      Previous experience in a driving capacity and in an industrial setting preferred

·      Previous experience working with persons with disabilities preferred

·      Computer literate.

Language Skills: ·      Proficient writing, speaking, and communication skills in English
Mathematical Skills: ·      Able to perform routine math functions
Mental Demands: ·      Able to perform functions described in core accountabilities

·      Able to complete assigned tasks under stressful situations

 

Reasoning Ability:

 

·      Able to interpret a variety of instructions in written, oral, diagram or schedule form
Licensing or Certifications and other requirements: ·      Valid driver’s license with additional endorsements and a good driving record

·      Have or obtain a driver’s physical exam established by DOT

·      Ability to complete all required training and certification

·      CPR and First Aid certification and current vehicle insurance

·      Ability to pass MN Department of Human Services background study

·      Ability to pass drug test and criminal background check

 

FREQUENCY PHYSICAL DEMANDS
MOBILITY WEIGHT – LIFT/CARRY
Bend Climb Crawl Sit Stand Walk 10 lbs or less 11 – 20 lbs 21 – 50 lbs Over 100 lbs
Not Applicable                    
Occasional   X X             X
Frequent X     X X X   X X  
Constant             X      
DEXTERITY WEIGHT – PULL/PUSH
Feel Finger Grasp Handle Reach Outward Reach Above 10 lbs or less 11 – 20 lbs 21 – 50 lbs Over 100 lbs
Not Applicable                    
Occasional X         X       X
Frequent   X X X X   X X X  
Constant

Other Physical Requirements (List any Personal Protective Equipment PPE)

Must use PPE as required or specific for job site or location as assigned.  Examples: gloves, safety eyewear, hearing protection, safety shoes, aprons, smocks.

Job Requirements

The core accountabilities in this job description are the essential functions and duties of the job. The description does not describe marginal functions or responsibilities that may also be part of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Duties:  Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for the job.  Duties, responsibilities, hours, and activities may change at any time with or without notice to meet business needs.

Scope of Authority

  • Responsible for efficient and effective performance within scope of duties
  • Help sustain consistent application of policies, procedures, and regulatory compliance
  • May not make exceptions to Winona ORC policies and procedures
  • Decisions beyond the normal scope of this position must be authorized by Director of Operation and Sale and Executive Director

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Employment Development Specialist FT

JOB SUMMARY

 

Responsible for client placement services, case management and coordination.  Support clients and assist in developing vocational skills, obtaining goals and assist in obtaining competitive employment.  Must be able to represent the organization to other stakeholders including employees, families/guardians, outside agencies, and funding sources.  Ensure activities and operations are carried out in compliance with all regulatory agencies and with Winona ORC’s mission, vision, goals, and policies.

 

CORE ACCOUNTABILITIES

 

  1. CASE MANAGEMENT (30%) – Develop Individual Service Plan (ISP) for each assigned client.  Proper implementation and understanding of the intake/discharge process and procedures. Assist in obtaining competitive employment. Train and support (job coach) clients at the workplace. Advocate for clients as necessary to accomplish employment related plans and goals. Measure and evaluate retention at 90 days. Follow-up with EE clients twice per month and once with Employer. Work with outside agencies to coordinate services and to be an active member of the client’s support team. Refer clients to other outside agencies for support services as needed.  Ensure that programs are in compliance with all governing bodies including federal, state and county rules and regulations, DHS-245D, CARF and DOL. Provide programming that meets the needs and goals of clients using person center planning approach.

 

  1. EMPLOYMENT DEVELOPMENT 20%) – Initiate, develop, and implement employment and other programming for the clients as requested. Work with clients to expand skills and training including but not limited to, independent living skills, vocational issues and social interactions.  Provide individual support to clients in the areas of vocational counseling, job training, social and independent living skills.  Advocate for clients as necessary to accomplish their vocational goals.

 

  1. TEAM PARTICIPATION (15%) – Attend all assigned internal meetings.  Attend annual client team meetings and other necessary meetings. Participate in all activities that are requested, and perform other duties as assigned. Provide honest feedback in meetings.  Support team decisions.  Seek out supervisor with concerns.

 

  1. COMMUNICATION (15%) – Effectively communicate in a timely manner with staff, clients, families/guardians, outside agencies, and funding sources. Communicate in a manner that protects and ensures client confidentiality.

 

  1. ADMINISTRATION (20%) – Accurate and timely submission of client timecards.  Maintain and update clients’ employment plans including risk management plans.  Maintain documentation which includes writing annuals and semi-annuals, monthly progress notes and contact with clients and their employers.  Maintain Purposeful Outcome Planning data for assigned rehabilitation programs.  Assist with preparing outcome data reports.  Comply with requirements of regulatory agencies including policies on 245D responding to and reporting incidents and following all safety practices and Winona ORC’s mission, vision, goals, and policies.

 

 

MEASURES OF SUCCESS/STANDARDS

 

  1. CASE MANAGEMENT – Individual Service Plans (ISP) are developed for each client. Potential clients are screened for placement services. The intake and discharge procedures are understood and followed. Client referrals and service coordination are implemented in a complete and timely manner.

 

  1. EMPLOYMENT DEVELOPMENT Work with clients to expand skills and training including but not limited to, independent living skills, vocational issues and social interactions. Clients are referred and placed in competitive employment and other services in the community. Advocate for clients as necessary to accomplish their vocational goals. Clients are coached at the workplace as needed. Client accomplishes employment goals and plans. The client’s job retention is measured and evaluated at 90 days. EE client follow up twice per month with client face to face and once with Employer per month.

 

  1. TEAM PARTICIPATION – Attendance and participation requirements at all assigned meetings, activities, and other necessary meetings are met.  Team decisions are supported and concerns have been addressed. All duties assigned by supervisor have been completed.

 

  1. COMMUNICATION – Communication with staff, clients, families/guardians, outside agencies, and funding sources is maintained in an effective and timely manner. Client confidentiality is maintained.
  2. ADMINISTRATION–   Documentation is maintained and updated. Outcome data reports are completed. Complies with requirements of regulatory agencies and Winona ORC’s mission, vision, goals, and policies.  

 

KNOWLEDGE, SKILLS, & ABILITIES

 

Education: ·      Bachelor’s degree in Human Services or related fields.
Experience: ·      At least two to three years experience in related field

·      Ability to provide support services to people with disabilities in their employment setting

·      Computer literate. Proficient in MS Office

Language Skills: ·      Proficient writing, speaking, and communication skills in English
Mathematical Skills: ·      Able to perform routine math functions
Mental Demands: ·      Able to perform functions described in core accountabilities

·      Able to complete assigned tasks under stressful situations

·      Able to work independently

 

Reasoning Ability:

 

·      Able to interpret a variety of instructions in written, oral, diagram or schedule form
Licensing or Certifications and other requirements: ·       CPR and First Aid certification, valid driver’s license, and current vehicle insurance

·       Able to pass MN Department of Human Services background study

·       Able to pass drug screening and criminal background check

 

FREQUENCY PHYSICAL DEMANDS
  MOBILITY WEIGHT – LIFT/CARRY
  Bend Climb Crawl Sit Stand Walk 10 lbs. or less 11 – 20 lbs. 21 – 50 lbs. Over 100 lbs.
Not Applicable     X             X
Occasional X X         X X X  
Frequent       X X X        
Constant                    
  DEXTERITY WEIGHT – PULL/PUSH
  Feel Finger Grasp Handle Reach Outward Reach Above 10 lbs. or less 11 – 20 lbs. 21 – 50 lbs. Over 100 lbs.
Not Applicable                   X
Occasional X   X X X X X X X  
Frequent   X                
Constant                    

 

Other Physical Requirements (List any Personal Protective Equipment PPE)

 

Must use PPE as required or specific for job site or location as assigned.  Examples: gloves, safety eyewear, hearing protection, safety shoes, aprons, smocks.

Job Requirements

The core accountabilities in this job description are the essential functions and duties of the job. The description does not describe marginal functions or responsibilities that may also be part of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Duties:  Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for the job.  Duties, responsibilities, hours, and activities may change at any time with or without notice to meet business needs.

 

Scope of Authority

 

  • Responsible for efficient and effective performance within scope of duties
  • Help sustain consistent application of policies, procedures, and regulatory compliance
  • May not make exceptions to Winona ORC policies and procedures
  • Decisions beyond the normal scope of this position must be authorized by the Director of Client Services and Executive Director